Assignments & Statuses

Assignments tell Clustta who owns a task. Statuses tell everyone where each task stands. Together they make production tracking visual, contention-free, and easy to manage.

Assignments

How they work

• Only Task assets can be assigned. (Convert a Resource to a Task to assign it - see Collections & Assets.)
• A task has at most one assignee at any time. This is intentional.
• Only the assignee can create checkpoints on the task. We call this a soft lock.
• Single ownership eliminates the entire category of "two artists worked on the same file in parallel" merge conflicts.

When you assign a task to a user, they get:

• The task itself, downloadable to their machine
• Every asset and collection the task depends on, recursively (see Dependencies)
• Permission to checkpoint the task

Assigning

Three ways:

• From the asset itself - Click the assignee avatar/icon on the asset row.
• From the details pane - Pick the assignee from the dropdown.
• From the Kanban board - Click the assignee slot on the card.

You'll see suggestions of project collaborators as you type.

Reassigning

Just pick a different person. The previous assignee loses checkpoint rights but keeps the local files (no destructive cleanup happens behind their back).

Unassigning

Click the assignee → Unassign. The task is then unowned and no one can checkpoint it until it's assigned again.

Statuses

Each Task has a status that reflects where it is in the production pipeline.

Built-in statuses

Clustta ships with five statuses:

Status	Meaning	Typical next step
Todo	Identified but not started	Pick it up, set to WIP
WIP	Work in progress	Checkpoint regularly; set to WFA when ready for review
WFA	Waiting for approval (review)	Supervisor reviews; sets to Done or Retake
Retake	Sent back with notes	Address notes, set back to WIP
Done	Approved and complete	-

Custom status names, colors, and short labels are on the roadmap.

Setting status

• From the asset row - Click the status pill.
• From the Kanban board - Drag the card between columns.
• At checkpoint time - The Create Checkpoint dialog includes a status picker. A common pattern is to checkpoint and move from WIP → WFA in one step.

Kanban view

Switch the browser to Kanban view to see assets grouped into status columns. This is the producer's view:

• See at a glance how much work is in WIP, WFA, etc.
• Drag cards between columns to update status.
• Filter by assignee to see one artist's queue, or by tag/type to focus on a part of the project.

Filtering & queues

Useful built-in views:

• Default - everything in the current collection
• My Tasks - tasks assigned to you
• Assigned tasks - every task that has any assignee (filter further by user)

Combine with type/tag filters to slice however you need.

Status + Checkpoint = audit trail

Every checkpoint records the status it was created at. So when you look back at a task's checkpoint history, you can see:

• "Sent to WFA on March 6 with this image"
• "Came back as Retake on March 8"
• "Re-checkpointed in WIP on March 9"
• "Resubmitted to WFA on March 10"
• "Done on March 11"

This is the auditable production trail you'd otherwise have to maintain in a separate tracker.

Quick reference

Action	How
Assign	Click avatar slot on asset, pick user
Unassign	Click assignee → Unassign
Change status	Click status pill or drag on Kanban
See your tasks	Switch to My Tasks tab
See unassigned work	Filter assignee → Unassigned